Privacy Policy

Last updated: 29 September 2026

Who we are

Speech2TextAI is made and sold by Input IT, Leeds, United Kingdom. This policy explains what information the Speech2TextAI app and this website handle, why, and what your rights are. Questions or requests: [email protected].

Your dictation audio

When you dictate or transcribe a file, the audio is sent over an encrypted (HTTPS) connection to Speech2TextAI servers in the UK, converted to text, and sent back to your PC. Audio and transcripts are processed in memory and are not stored, logged or used to train any AI model. Our servers keep only basic technical records (an anonymous device identifier, the length and size of the request, timing and success or failure) to run the service, enforce fair-use limits and fix faults.

Optional Google Gemini key. If you choose to add your own Google Gemini API key in the app, dictations that use it (per-app styles, translation, and backup when our servers are unavailable) are sent directly from your PC to Google under your own Google account, and Google’s terms and privacy policy apply to those requests. We never see your key; it is stored encrypted on your PC.

What stays on your PC

Your dictation history, custom dictionary, snippets, styles, settings and usage statistics are stored only in files on your own computer. We cannot see them. Uninstalling the app or deleting the %APPDATA%\Speech2TextAI folder removes them.

Licences, trials and updates

To activate a licence or run the free trial, the app sends your licence key (if you have one), an anonymous device identifier (a one-way hash, not your hardware serial number) and your computer’s name, so we can apply the device limit and trial period. The app also checks this website once a day for updates. These requests are handled by our servers and, like all traffic to this website, pass through Cloudflare for security.

Feedback and emailed transcripts

If you send feedback from inside the app, we receive the name, email address and message you enter, and use them only to reply. If you use “email this transcript to me”, the transcript and your email address are used only to send that email.

Buying from this website

When you buy, we collect the details needed to process and record your order (name, email address, billing details) and to send your licence key. Card payments are handled by Stripe; we never see or store your card details. Order records are kept for as long as UK tax law requires (currently six years).

Cookies

This website uses only the cookies needed for it to work: keeping your basket and checkout session, keeping you logged in to your account if you have one, and Cloudflare’s security cookies. We do not use advertising cookies.

Who we share data with

We do not sell your data. We share it only with the services needed to run the product: Stripe (payments), Cloudflare (website security and delivery) and our hosting provider. If you add your own Gemini key, the requests that use it go to Google, as described above.

Your rights

Under UK data protection law you can ask for a copy of the personal data we hold about you, ask us to correct or delete it, or object to how we use it. Email [email protected]. If you’re unhappy with how we handle your data, you can complain to the Information Commissioner’s Office (ico.org.uk).

Changes

If we change this policy, we’ll update this page and the date at the top.